Do you have paper documents that you want digitize and store on the cloud? Do you want to turn your photos or drawings into PDF files that you can share or edit? Would you like to do all this without using a scanner or printer? If the answer is yes, then you are interested in knowing the google drive scan tool, a feature that allows you to scan documents with your Android phone or tablet and save them as a PDF to your Google Drive.
In this article we explain what is the tool Google Drive scanning tool, how it works, what are its advantages and how you can use it to scan documents with your mobile device. Also we give you some tips and tips to improve the quality of your scans and optimize storage space. Read on and find out how to scan documents with Google Drive!
What is Google Drive Scan Tool
scan tool is a built-in function in the Google Drive app for Android, which lets you use your phone or tablet's camera as a portable scanner. With this tool, you can capture images of paper documentssuch as receipts, invoices, letters, business cards, etc., and convert them into PDF files that are automatically saved to your Google Drive.
Google Drive Scan Tool has several advantages about other methods of digitizing documents, such as using a traditional scanner or taking a simple photo with your mobile. Some of these advantages are:
- saves you time and money, since you do not have to buy or use an external scanner or printer, nor consume ink or paper.
- Offers you greater comfort and mobility, since you can scan documents anytime, anywhere, just by having your phone or tablet at hand.
- It makes it easier for you to organize and access your documents, since it stores them in the cloud, where you can classify, search, share or edit them from any device.
- It improves the quality and format of your documents, since it turns them into PDF files searchable, trims excess borders, adjusts contrast and brightness, and recognizes text using optical character recognition (OCR).
How to scan documents on Android
The tool works very simply and intuitively. You just have to follow these steps:
- Open the Google Drive app on your Android phone or tablet. If you don't have it installed, you can download it for free from Google Play.
- Tap the “+” button in the lower right corner and select the “Scan” option.
- place the document that you want to scan on a flat surface with good lighting. Adjust the camera so that the document fills the entire screen and is in focus.
- Tap the shutter button to capture the document image. If you want to scan multiple pages, repeat this step as many times as necessary.
- Review captured images and make the adjustments you want. You can crop the borders, rotate the images, change the color or contrast, add or remove pages, etc.
- Tap the “Save” button to save the document as a PDF file to your Google Drive. You can change the name of the file or choose the folder where you want to save it.
- Access your Google Drive from any device and enjoy your scanned documents.
How to scan documents with Google Drive on iOS
If you have an iPhone or iPad, you can also scan documents with Google Drive, although the process is a bit different than on Android. In this case, you need download and install the free Google Drive app from the App Store and follow these steps:
- Open the Google Drive app on your iOS device.
- As before, tap the “+” button in the lower right corner and select the “Scan” option.
- Put the document you want to scan on a flat surface with good lighting. Adjust the camera so that the document fills the entire screen and is in focus.
- Again press the shutter button to capture the document image. If you want to scan multiple pages, repeat this step as many times as necessary.
- Review the captured imagess and make the adjustments you want. You can crop the borders, rotate the images, change the color or contrast, add or remove pages, etc.
- Tap the “Save” button to save the document as a PDF file to your Google Drive. You can change the name of the file or choose the folder where you want to save it.
- Access your Google Drive from any device and enjoy your scanned documents.
As you can see, the operation of the Google Drive scan tool in iOS It is very similar to Android, it only changes the way to access it. The tips and tricks that we have given you before are also valid for iOS, so you can apply them to improve your scans and make the most of this feature.
Tips and tricks for using the tool
- Use a smooth and contrasting background to place your documents. This will make auto-cropping easier and prevent mixing of colors or textures.
- Avoid reflections and shadows about the documents. This will improve the sharpness and clarity of the images and prevent details from being lost or colors being distorted.
- Adjust the size and resolution of PDF files. This will allow you to optimize the storage space and the speed of uploading and downloading your documents. You can do it from the settings of the Google Drive application, in the "Upload size" section.
- Activate the text recognition (OCR) option. This will allow you to search for words within your scanned documents and copy or edit the text. You can do it from the settings of the Google Drive application, in the "Text recognition" section.
- Share or edit your scanned documents with other applications. You can do it from the Google Drive application, by touching the button with the three dots next to the file and choosing the option “Open with” or “Send a copy”.
Have all your documents at hand
Google Drive Scan Tool It is a very useful and practical function that allows you to scan documents with your Android phone or tablet and save them as PDF to your Google Drive. With this tool, you can digitize and store your paper documents, improve their quality and format, and access them from any device. Besides, you can use some tips and tricks to optimize your scans and get the most out of them. What are you waiting for to try it?